Industries We Support
Professional Services is the largest employer and contributor to the GDP. It includes architects, engineers, accounting firms, non-profits, holding companies, investment firms, research, consultants, marketing, product development, and IT firms that have a project/grant or contract focus. In addition to the traditional account and sub account, they often add a third segment to track time, expenses, and inventory to an additional identifier. This allows project management and control of expenses with budgets at a deeper level. Some companies will even approve purchases and time before they are expensed to the project, allowing them to better forecast and manage commitments and expenses.
We understand this type of business and have deep experience with the challenges and automation processes that will help them achieve success. We have even helped businesses that are traditionally considered distribution or manufacturing implement Project Management Systems to get better control of investments, G&A, customer acquisition, product and customer profitability.
CROs perform clinical research on performance and safety of new life enhancing medicine. These companies manage payments to many employees, subcontractors, vendors, and Complex billing rules and contracts with Pharma companies require strong project billing rules to streamline paperwork and insure prompt payment. CROs often pass through most expenses so any mistakes come directly from profits. In audits of new customers, we often find 2 to 3% of pass through expenses do not get billed. Our systems make this type of mistake nearly impossible.
These companies can take many forms but they are generally project, grant, or contract driven with budgets. Co-mingling of funds is often not allowed and understanding Financial Reporting standards like No. 117 is essential.
Systems often need to be federal or state compliant, proven DCAA compliant time card and expenses with demanding rules on allocations, overhead and cost pooling. We understand DOD and DOE and other government billing requirements.
Distribution is a booming and highly competitive business sector. Everyone is competing against or wants to offer services like Amazon. We excel in unifying your sales and production sides of the business. Lead to quote, quote to order and order to pick, pack and ship are processes we understand and optimize. Traits of this industry are rapid order to ship cycles, no out of stocks, next day shipping cut offs, product pricing matrices, suggested purchases, volume order discounts, promotions, add on warranties, and order amount to get free shipping.
E-commerce is a competitive edge, the way to reach millennials and the unpaid salesman that works 24/7. Pairing E-Commerce with a strong distribution and accounting system is the one-two punch that will make you the champ in your market. There are many E-Commerce systems but Magento is the largest and most powerful for mid-market companies and most importantly we have built in integration between Acumatica and Magento. The plumbing and programming to make E-Commerce integration with back office systems can break the bank. It is important to get all this plumbing with the system so you can spend your marketing and web design dollars on making your E-commerce site fun, informative, easy to buy and worth coming back to again and again.
Large Accounts Payable
High volume AP companies have unique and demanding processes that include document management, workflows, and approval routing trees. Invoices are scanned and routed by the company, vendor, expense type, budget, project, vendor, region, country, product, project, requisition, PO number, and many more identifiers. In high volume, AP environments minutes saved per transaction translate into FTE’s saved, not to mentioned filing cabinets, the floor space they consume and the off-site storage. Research says that the average document is printed seven times during it’s life. An index document library allows easy retrieval, audit, e-mailing and printing. Documents can be searched not only on typical fields like vendor, date and invoice number but also by words in the description of the invoice that might mention an address, location or person that is not typically available for search in an accounting system. Modern Document management systems can often cut days from an audit and greatly reduce demand on your staff because the auditor can be given access and search to their heart's content.