For many nonprofits, switching to paperless accounting makes a lot of sense, and there is no better time to do it than now.
With many people working remotely – and all signs pointing to that not changing anytime soon – making the switch to paperless accounting is the next logical step.
Paper-based accounting systems, after all, are wasteful, expensive and inefficient and it is difficult to get a check signed, access your paper files or handle invoices if everyone is working at a home office.
While in the past accounting has been done on a paper-based system, in this day and age, using a paperless system is easier than ever – and it can even be more secure and timely!
It can even save you time and money when you do your annual audit as well, as you can quickly, securely and accurately send necessary files to the proper parties instead of gathering a bunch of paper files.
Here are some things to know when considering a switch to paperless accounting.
How to store and save documents
If you are already working remotely, then your staff has likely started adapting to a paperless system – but it is probably not consistent or secure. If you have concerns about storing, saving and backing up files, a paperless accounting system can solve all of that. It can also help you find documents you need when you need them and give you tools to make it easy to share documents and collaborate on projects with your team.
There are also programs that can ease your bill paying process and improve your productivity and controls.
While many accounting departments have issues with paperless systems, there are many benefits to choosing a cloud-based system. It helps with remote work, it allows for more collaboration and sharing, it is more accurate and flexible and it can be affordable for even non-profit organizations on tight budgets.
If you are a non-profit organization considering a paperless system, we can help. Contact us today!